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FAQ

General

How many guests can your venue accommodate?

Depending upon orientation, 200 seated. Our most popular guest count is 100-150 range. Seating for guest counts over 200 require use of both our Seed House and Gallery space.

How do I reserve a date?

Reservations can be made by emailing us at info@cottongin116.com, submitting your deposit payment and signing our policies.

Do you have a professional wedding planner?

Our venue team members focus on coordinating your vendors prior to and on event day, and assisting with ensuring your day goes smoothly. They do not coordinate actual wedding ceremony or reception events.

Do you allow animals in your venue?

Animals other than service animals are NOT allowed at our venue. Special exceptions can be made for animals that participate in ceremonies, but permission must be obtained through the venue

What’s your weather contingency (backup) plan for outdoor spaces?

We offer indoor ceremony locations that can be flipped for reception as needed.

Can you provide a list of venue policies?

Venue policies are provided upon request and at all tours.

How many weddings will be booked on my special day?

Only yours. Venue rentals are exclusive for each day rented.

Must I use vendors of your choosing?

Currently, we do not require the use of exclusive vendors, however, we do require that all caterers and bar tenders have proper licensing and proof of insurance in place & submitted to us at least 30 days prior to your event (if not already on file).

At what time will my guests and vendors have to leave the facility?

Depending upon your event day, most events must end at 11pm, and all guests must exit the venue no later than midnight.

Are there adequate bathroom facilities?

Yes, we have ample bathroom facilities (with ADA stalls) for our guests.

Is there coat check?

No.

Is the site ADA compliant?

Yes.

Do you provide heaters and/or umbrellas for the outdoor spaces?

No, but we can provide a vendor that does offer outdoor heaters for rental.

Do you offer time for rehearsal?

A rehearsal day is not a part of your venue charge unless you purchase a move-in day. Rehearsals may be arranged with the venue depending upon availability, but are often done during our monthly private open houses, or upon arrival on your wedding day.

What kind of tables and chairs are provided?

We have 48″ and 60″ round tables, 6ft rectangular tables, and chivari chairs with pads available for use.

Who is responsible for setting up and tearing down décor and when?

The venue rental includes the set up of tables and chairs in the event space. If you purchase a linen add-on package, linens will also be placed prior to your arrival. You are responsible for table decoration as well as clearing out all items you bring into the hall. The venue staff does tear down any items they set up (tables, chairs, linens if purchased, etc).

How early can vendors get in to setup?

This is dependent upon your contracted time. Venue rental is 10 or 12 hours depending upon your contracted date/rate and should include any time your vendors may need for set up. Additional hours can be purchased, or special arrangement made.

Can I move furniture around and decorate to suite my likes and dislikes?

We prefer that your set up diagram be approved 30 days prior to your event, and that all other furniture (in bridal/groom rooms) be left where it has been placed to minimize the chance for damage and a full refund of your deposit. Note if you have a guest count of 150+ your set up is limited to venue specific layout.

Setup

Do you offer time for rehearsal?

A rehearsal day is not a part of your venue charge unless you purchase a move-in day. Rehearsals may be arranged with the venue depending upon availability and are often done during our monthly private open house or upon arrival on your wedding day.

What does the venue set up, what does the client set up?

Upon your arrival the venue will have the rooms set as discussed and noted in your online planner. Outdoor set up is usually not complete until a few hours prior to the ceremony to keep chairs from becoming too hot or cold. The client is responsible for decoration of the space. If table décor was requested from our borrow closet, décor will be made available and placed on the bar for your use.

Decorations

Do you provide Linens?

We do not provide linens, however we do partner with a third party vendor that offers a linen package at a discount that is passed onto our clients. This package includes a linen for guest tables, sweetheart table, and up to 6 cocktail tables. Additional linens can be added onto this package. We can also provide a list of suggested vendors that can assist with linen rental

What décor is included in my venue rental?

In 2021 we started a borrow closet that is updated frequently with items either purchased or collected from previous couples. Anything in the décor closet can be used for no additional fee, however, items must be returned. A selection list will be provided to you in your online planner and will be used by staff to pull those items for your decoration use on your wedding day.

Are candles allowed?

Open flame candles are not allowed due to safety reasons. Battery operated/LED candles are a good alternative when open flames are the preferred decorative look.

Can we nail, tape or staple things to the wall?

We prefer that nothing be used to affix things to our walls due to high likelihood of damage. Should anything be required to be hung on the wall, blue painters tape should be used. Painter tape can be purchased from the venue on your event day.

Can rose petals be strewn?

Yes, but must be cleaned up (and is not included in venue clean up)

Food

Is there an in-house caterer or do you allow outside caterers?

Is there an in-house caterer or do you allow outside caterers?
There is currently no in-house catering. Clients can use caterers that are not on our suggested list, however, they must have proper licensing and insurance on file with us 30 days prior to your event.

Is there a food and beverage minimum?

No.

Can I bring in a cake from a bakery?

Yes.

Alcohol

Do you allow alcohol?

Yes.

Do you allow us to bring in our own alcohol?

Alcohol is required to be served by a TABC certified and licensed bar tender. It can be brought in by the client only – guests will be turned away at the door as there is no BYOB.

Is there a bar minimum?

There is no bar minimum requirement by venue. There are no corking fees either.

Music and Dancing

Can the venue accommodate a DJ or live band?

Yes – if the DJ/Band has not performed at our venue, we highly encourage them to connect with us 3 months prior to the event so any needs can be accommodated/discussed.

Are there any noise restrictions?

We are required to follow all City Ordinances set by the City of Brookshire.

Payment

Are there different rates for peak and off-season dates?

We may offer discount prices during off-season periods, but our rates are set to allow affordability no matter what time of year you choose.

What is the average budget of couples reserving the venue?

Our couples average $12-20,000 for their TOTAL budget which includes everything from venue, to catering, photography, bar service, dress, DJ, etc. We have had couples that have spent ore and less than this average, it depends on each couples’ interest, budget, and overall vision.

Are there any cleaning fees, overtime charges, insurance-fees?

Usually your insurance fee can be added to your homeowners/renters policy for a small fee. We can provide you with other event insurance as needed for around $150. Additional time can be purchased for $125-250/hr. Your cleaning fees is covered by your venue charge, outside of additional items as outlined in our policies.

What’s the tax and service charge?

There is no tax/service charge for venue fees.

What kind of deposit is required?

Each event is required to deposit up to $1500 REFUNDABLE deposit. Deposit fees are never applied to total venue rental and are returned after each event less any damages that occur.

What is the cancellation policy?

In order to receive a deposit refund less $500 cancellation fee, notice must be given 9 months before the event. Cancellation inside of 6 months from the events will forfeit all of their deposit and 50% of fees. The Lessee will forfeit all of their contracted fees if cancellation is received less than three months before the event date. Venue reserves the right to cancel any event that has not met all criteria outlined in Cotton Gin’s policies. Lessee will forfeit deposit and any fees for cancellation of an event due to failure to comply with policies.

What’s the payment plan for the entire bill? What forms of payment do you accept?

Cashier’s check or personal checks are accepted. 75% of the contracted rental space fees are due 6 months prior to the event date. The remainder 25% of rental fees are due 3 months prior to the event date and should include an additional fees for package add-ons.

When is final payment due?

Final payment is due 3 months prior to the event date, and should include any additional fees for package add-ons.

Insurance

Do you have liability insurance?

Yes, we carry liability insurance for the venue.

Why do we have to purchase an event policy?

Event policies cover you should an unexpected event happen during your event. This is added protection, as our liability coverage does not cover any users of our venue.

Photography

Are there restrictions for the photographer in terms of flash usage?

Not currently.

What suggestions do you have for locations to photograph?

We have a variety of beautiful photo opportunities that can be viewed in our venue gallery.

Ceremony and Reception

If we have our ceremony offsite, does your fee change?

Because we only host one event each day, our fee structure remains the same whether you have your ceremony & reception onsite, or just a reception. HOWEVER, depending upon the month/season, it is possible we can offer a discount or split hours to accommodate a ceremony offsite while allowing the bridal party to dress and get ready ahead of time.

Can I have my ceremony here, too? Is there an additional cost?

Yes, your venue rental time from is 12 hours (starting in 2022) and can include your ceremony at no additional charge.

What is the last possible date that we can make changes to diagrams and timeline?

We prefer that our couples confirm your event diagrams & timelines 2 weeks prior to the event.

Are there changing areas for the bride, groom, and/or wedding party

Yes, we have 2 dressing areas, one that is more feminine and includes a restroom, another that is more masculine and includes a wet bar.

Parking and Overnight Accommodations

Is there ample parking? Will guests be charged for parking?

Yes, we have our own private parking lot free of charge to guests

Are cabs/rideshares (like Uber, Lyft, etc.) easily accessible from the venue?

Yes.

Do you have signage or other aids to direct guests to my wedding?

Signage is limited inside City limits due to ordinances, a map can be provided to be included with your invitations or posted on your website.

Overnight Accommodations?

We do not have overnight accommodations onsite, however, Brookshire does have a Holiday Inn Express not far from our venue. Many couples block rooms at the Hilton Garden Inn, Katy Mills area, due to the amenities close by and the shuttle service they provide to and from our venue.

Is there a shuttle service available?

Shuttle services have been provided in the past to Hilton Garden Inn Katy Mills mall but must be coordinated with the hotel prior to the event.


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