FAQ

Depending upon orientation, 200 seated. Our most popular guest count is 100-150 range. Seating for guest counts over 200 require use of both our Seed House and Gallery space.

Reservations can be made by emailing us at info@cottongin116.com, submitting your deposit payment and signing our policies.

Our venue team members focus on coordinating your vendors prior to and on event day, and assisting with ensuring your day goes smoothly. They do not coordinate actual wedding ceremony or reception events.

Animals other than service animals are NOT allowed at our venue. Special exceptions can be made for animals that participate in ceremonies, but permission must be obtained through the venue

We offer indoor ceremony locations that can be flipped for reception as needed.

Venue policies are provided upon request and at all tours.

Only yours. Venue rentals are exclusive for each day rented.

Currently, we do not require the use of exclusive vendors, however, we do require that all caterers and bar tenders have proper licensing and proof of insurance in place & submitted to us at least 30 days prior to your event (if not already on file).

Depending upon your event day, most events must end at 11pm, and all guests must exit the venue no later than midnight.

Yes, we have ample bathroom facilities (with ADA stalls) for our guests.

No.

Yes.

No, but we can provide a vendor that does offer outdoor heaters for rental.

A rehearsal day is not a part of your venue charge unless you purchase a move-in day. Rehearsals may be arranged with the venue depending upon availability, but are often done during our monthly private open houses, or upon arrival on your wedding day.

We have 48″ and 60″ round tables, 6ft rectangular tables, and chivari chairs with pads available for use.

The venue rental includes the set up of tables and chairs in the event space. If you purchase a linen add-on package, linens will also be placed prior to your arrival. You are responsible for table decoration as well as clearing out all items you bring into the hall. The venue staff does tear down any items they set up (tables, chairs, linens if purchased, etc).

This is dependent upon your contracted time. Venue rental is 10 or 12 hours depending upon your contracted date/rate and should include any time your vendors may need for set up. Additional hours can be purchased, or special arrangement made.

We prefer that your set up diagram be approved 30 days prior to your event, and that all other furniture (in bridal/groom rooms) be left where it has been placed to minimize the chance for damage and a full refund of your deposit. Note if you have a guest count of 150+ your set up is limited to venue specific layout.

A rehearsal day is not a part of your venue charge unless you purchase a move-in day. Rehearsals may be arranged with the venue depending upon availability and are often done during our monthly private open house or upon arrival on your wedding day.

Upon your arrival the venue will have the rooms set as discussed and noted in your online planner. Outdoor set up is usually not complete until a few hours prior to the ceremony to keep chairs from becoming too hot or cold. The client is responsible for decoration of the space. If table décor was requested from our borrow closet, décor will be made available and placed on the bar for your use.

We do not provide linens, however we do partner with a third party vendor that offers a linen package at a discount that is passed onto our clients. This package includes a linen for guest tables, sweetheart table, and up to 6 cocktail tables. Additional linens can be added onto this package. We can also provide a list of suggested vendors that can assist with linen rental

In 2021 we started a borrow closet that is updated frequently with items either purchased or collected from previous couples. Anything in the décor closet can be used for no additional fee, however, items must be returned. A selection list will be provided to you in your online planner and will be used by staff to pull those items for your decoration use on your wedding day.

Open flame candles are not allowed due to safety reasons. Battery operated/LED candles are a good alternative when open flames are the preferred decorative look.

We prefer that nothing be used to affix things to our walls due to high likelihood of damage. Should anything be required to be hung on the wall, blue painters tape should be used. Painter tape can be purchased from the venue on your event day.

Yes, but must be cleaned up (and is not included in venue clean up)

Is there an in-house caterer or do you allow outside caterers?
There is currently no in-house catering. Clients can use caterers that are not on our suggested list, however, they must have proper licensing and insurance on file with us 30 days prior to your event.

No.

Yes.

Yes.

Alcohol is required to be served by a TABC certified and licensed bar tender. It can be brought in by the client only – guests will be turned away at the door as there is no BYOB.

There is no bar minimum requirement by venue. There are no corking fees either.

Yes – if the DJ/Band has not performed at our venue, we highly encourage them to connect with us 3 months prior to the event so any needs can be accommodated/discussed.

We are required to follow all City Ordinances set by the City of Brookshire.

We may offer discount prices during off-season periods, but our rates are set to allow affordability no matter what time of year you choose.

Our couples average $12-20,000 for their TOTAL budget which includes everything from venue, to catering, photography, bar service, dress, DJ, etc. We have had couples that have spent ore and less than this average, it depends on each couples’ interest, budget, and overall vision.

Usually your insurance fee can be added to your homeowners/renters policy for a small fee. We can provide you with other event insurance as needed for around $150. Additional time can be purchased for $125-250/hr. Your cleaning fees is covered by your venue charge, outside of additional items as outlined in our policies.

There is no tax/service charge for venue fees.

Each event is required to deposit up to $1500 REFUNDABLE deposit. Deposit fees are never applied to total venue rental and are returned after each event less any damages that occur.

In order to receive a deposit refund less $500 cancellation fee, notice must be given 9 months before the event. Cancellation inside of 6 months from the events will forfeit all of their deposit and 50% of fees. The Lessee will forfeit all of their contracted fees if cancellation is received less than three months before the event date. Venue reserves the right to cancel any event that has not met all criteria outlined in Cotton Gin’s policies. Lessee will forfeit deposit and any fees for cancellation of an event due to failure to comply with policies.

Cashier’s check or personal checks are accepted. 75% of the contracted rental space fees are due 6 months prior to the event date. The remainder 25% of rental fees are due 3 months prior to the event date and should include an additional fees for package add-ons.

Final payment is due 3 months prior to the event date, and should include any additional fees for package add-ons.

Yes, we carry liability insurance for the venue.

Event policies cover you should an unexpected event happen during your event. This is added protection, as our liability coverage does not cover any users of our venue.

Not currently.

We have a variety of beautiful photo opportunities that can be viewed in our venue gallery.

Because we only host one event each day, our fee structure remains the same whether you have your ceremony & reception onsite, or just a reception. HOWEVER, depending upon the month/season, it is possible we can offer a discount or split hours to accommodate a ceremony offsite while allowing the bridal party to dress and get ready ahead of time.

Yes, your venue rental time from is 12 hours (starting in 2022) and can include your ceremony at no additional charge.

We prefer that our couples confirm your event diagrams & timelines 2 weeks prior to the event.

Yes, we have 2 dressing areas, one that is more feminine and includes a restroom, another that is more masculine and includes a wet bar.

Yes, we have our own private parking lot free of charge to guests

Yes.

Signage is limited inside City limits due to ordinances, a map can be provided to be included with your invitations or posted on your website.

We do not have overnight accommodations onsite, however, Brookshire does have a Holiday Inn Express not far from our venue. Many couples block rooms at the Hilton Garden Inn, Katy Mills area, due to the amenities close by and the shuttle service they provide to and from our venue.

Shuttle services have been provided in the past to Hilton Garden Inn Katy Mills mall but must be coordinated with the hotel prior to the event.