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FAQ

General

How many guests can your venue accommodate?

Depending upon orientation 200 seated.

How do I reserve a date?

Reservations can be made by emailing us at info@cottongin116.com, submitting your deposit payment and signing our policies.

Do you have a professional wedding planner?

Our venue team members focus on coordinating your vendors prior to and on event day, and assisting with ensuring your day goes smoothly.  They do not coordinate actual wedding ceremony or reception events.  Cotton Gin team member’s goals are to do everything possible to ensure your day is as stress-free as possible.

Do you allow animals in your venue?

Animals other than service animals are NOT allowed at our venue.

What’s your weather contingency (backup) plan for outdoor spaces?

We offer indoor ceremony locations that can be flipped for reception as needed.

Can you provide a list of venue policies?

Venue policies are provided upon request and at all tours.

How many weddings will be booked on my special day?

Only yours. Venue rentals are exclusive for each day rented.

Must I use vendors of your choosing?

Currently, we do not require the use of exclusive vendors, however, we do require that all caterers and bar tenders have proper licensing and proof of insurance in place & submitted to us at least 30 days prior to your event (if not already on file).

At what time will my guests and vendors have to leave the facility?

Each event must end at 11 pm due to City Ordinances and all guests must exit the venue no later than midnight.

Are there adequate bathroom facilities?

Yes, we have ample bathroom facilities (with ADA stalls) for our guests.

Is there coat check?

No.

Is the site ADA compliant?

Yes.

Do you provide heaters and/or umbrellas for the outdoor spaces?

No.

Do you have a recycling policy? We’d love for our wedding to give back.

Not at this time.

Do you offer time for rehearsal?

A rehearsal Day is not a part of your venue charge unless you purchase a move-in Day. Rehearsals may be arranged with the venue depending upon availability. 

How much time is allocated for the rehearsal?

Unless a set-up/rehearsal day is purchased, no additional time is included for rehearsal on a day prior to your wedding day. We encourage couples to discuss their wedding set up and expectations with their wedding party prior to the event day.

What kind of tables and chairs are provided?

We have 48″ and 60″ round tables, 6ft rectangular tables, and chivari chairs with pads available for use.

Who is responsible for setting up and tearing down décor and when?

The venue rental includes the set up of tables and chairs in the event space.  You are required to clear out all items you bring into the hall, the venue staff take care of tearing down any items they set up (tables, chairs, etc.).

How early can vendors get in to setup?

Venue rental is for 10 hours and should include any time your vendors may need for set up .  Additional hours can be purchased, or special arrangements made.

Can I move furniture around and decorate to suite my likes and dislikes?

We prefer that your set up diagram be approved 30 days prior to your event and that all other furniture (in bridal/groom rooms) be left where it has been placed to minimize the chance for damage and a full refund of your deposit.

Do you provide Linens?

We do not provide linens, but we do provide a list of suggested vendors that can assist with this.

Are candles allowed?

Open flamed candles are not allowed due to safety reasons. Battery operated tea-lights and candles are a good alternative when open flames are the preferred decorative look.

Can we nail, tape or staple things to the wall?

We prefer that nothing be used to affix things to our walls due to high likelihood of damage. Should anything be required to be hung on the wall, blue painters tape should be used. Painters tape can be purchased from the venue on your event day.

Can rose petals be strewn?

Yes, but must be cleaned up (and is not included in your cleaning fee).

Do you have an inventory of décor (lighting, candle holders, vases, etc.) we can borrow from?

At this time we do not have an inventory of décor that can be borrowed, this is subject to change.

Is there an in-house caterer or do you allow outside caterers?

All of our food is provided through third party vendors who are familiar with our policies and procedures.  You may also use your own preferred vendor.

Is there a food and beverage minimum?

No.

Can we do a food tasting before we finalize our menu selection? Does it cost extra?

This should be set up with your selected caterer.

Can I bring in a cake from a bakery?

Yes.

Do you allow alcohol?

Yes.

Do you allow us to bring in our own alcohol?

Alcohol is required to be served by TABC certified and licensed bar tender.

How is alcohol priced, and is there a bar minimum?

All alcohol is purchased from a provider prior to event day. There is no minimum requirement for venue purposes.

Can the venue accommodate a DJ or live band?

Yes – if the DJ/Band has not performed at our venue, we highly encourage them to connect with us 3 months prior to the event so any needs can be accommodated.

Are there any noise restrictions?

We are required to follow all City Ordinances set by the City of Brookshire.

Are there different rates for peak and off-season dates?

No, we offer transparent flat rate fees that do not change during seasons.

What is the average budget of couples reserving the venue?

Our couples average $15-20,000 for their TOTAL budget which includes everything from venue, to catering, photography, bar service, dress, DJ, etc. We have had couples that have spent more and less than this average, it depends on each couples’ interest, budget, and overall vision.

Are there any cleaning fees, overtime charges, insurance-fees?

Usually, your insurance fee can be added to your homeowners policy for a small fee. We can provide you with other event insurance as needed for around $100. Additional time can be purchased for $250/hour. Your cleaning fee is covered by your venue charge, outside of additional items as outlined in our policies.

What’s the tax and service charge?

There is no tax/service charge for venue fees.

What kind of deposit is required?

Each event is required to deposit up to $1500 REFUNDABLE deposit. Deposit fees are never applied to total venue rental and are returned after each event less any damages occurred.

What is the cancellation policy?

For any event that cancels more than 6 months prior to the event date a $500 cancellation fee is applied, to cover costs associated with time spent with planning/scheduling your event. Cancellations inside of 6 months from event date will forfeit the entire deposit. All contracted fees are forfeited if the cancellation is received less than 3 months prior to the event date.

What’s the payment plan for the entire bill? What forms of payment do you accept?

Cashier’s check or personal checks are accepted. 75% of the contracted rental space fees are due 6 months prior to the event date. The remainder 25% of rental fees are due 90 days prior to the event date.

When is final payment due?

90 days prior to the event date.

Do you have liability insurance?

Yes, we carry liability insurance for the venue

Are there restrictions for the photographer in terms of flash usage?

Not currently.

What suggestions do you have for locations to photograph?

We have a variety of beautiful photo opportunities that can be viewed in our venue gallery.

If we have our ceremony offsite, does your fee change?

Because we only host one event each day, our fee structure remains the same whether you have your ceremony & reception onsite, or just a reception.

Can I have my ceremony here, too? Is there an additional cost?

Yes, your venue rental time frame is 10 hours and can include your ceremony at no additional charge.

What is the last possible date that we can make changes to diagrams and timeline?

We prefer that our couples confirm your event diagrams & timelines 30 days prior to the event.

Are there changing areas for the bride, groom, and/or wedding party?

Yes, we have a large bridal suite with private bathroom, and a separate groom’s room.

Is there ample parking? Will guests be charged for parking?

Yes, we have our own private parking lot free of charge to guests

Are cabs/rideshares (like Uber, Lyft, etc.) easily accessible from the venue?

Yes.

Do you have signage or other aids to direct guests to my wedding?

No, signage is limited inside City Limits due to Ordinances, a map can be provided to be included with your invitations or posted on your website.

Overnight Accommodations?

Brookshire does have a Holiday Inn Express not far from our venue, however, many couples block rooms at the Hilton Garden Inn, Katy Mills Area due to the amenities close by as well as the shuttle service they provide to and from our venue.

Is there a shuttle service available?

Shuttle services have been provided in the past to Hilton Garden Inn Katy Mills Mall but must be coordinated with hotel prior to event.


Ready to start planning your special day?


Location

907 Bains Street
Brookshire, TX 77423

Mailing Address

7710 Cherry Park Dr T202 Houston, TX 77095

Contact Us

(281) 375-5535
info@cottongin116.com